Required information to route international ocean freight

July 23, 2020

Written By: Translogistics

  • Origin (Shipper) City, State and Zip Code
  • Destination (Consignee) City, State and Zip Code
  • Shipping Date and Time – When is the specific time or “window” that the shipment is to be picked up by the carrier?
    • Note – As mentioned above, it is optimal to have the customer provide us with 3 day notice or more to secure equipment – specific appointment times may or may not be required
    • Note – It is also very important to tell the customer how long the expected transit time is to ensure that they have enough time built in to their lead times to have the flexibility to utilize ocean transportation
  • Delivery Date and Time – When is the specific time that the shipment is to be delivered by the carrier?
    • Note – As mentioned above, a U.S. shipper generally only manages the transportation to the destination port and will not be responsible for the final delivery to the consignee – once the ship docks, the ship company will inform the final consignee that the container will be unloaded from the ship and will be available for pick-up – at that point, the consignee will schedule the trucking company (drayage) of their choice to retrieve the container from the port and deliver it to the consignee
  • Customs Clearance – When a U.S. company exports material to a foreign country, the foreign country is responsible for selecting and paying a customs agent to clear the goods into their country – some ship companies will want to know who the customs agent is ahead of time so they can attempt to pre-clear the goods or at minimum know who to contact when the container(s) arrive in port
  • Number and Types of Pieces Shipping – How many pallets, bundles, cartons or pieces are shipping?
  • Weight and Size of the Shipment – How much does the total shipment weigh? What is the size of the shipment? This information will help us determine if we can utilize LCL service or if we will need to book an FCL shipment – If we do require a full container, the weight and size of the shipment will allow us to determine what size container we need to order
  • Commodity of Shipment – What product(s) does the shipment consist of? The ocean carriers will only be concerned with the commodity – they are generally not concerned with the National Motor Freight Classification of the commodity – they will also need to know if any part of the shipment contains Hazardous Material or not, as these products require special handling and consideration – the actual commodity will however be needed for Customs
  • Purchase Order and / or Other Reference Number – what is the customer’s Purchase Order Number? What paperwork do they need it listed on? Is there any other reference number that the customer would like included on their paperwork?
  • Value of Shipment – Is the product high value? Is additional cargo insurance required? Additional cargo insurance can generally be purchased at a quoted rate by the carrier

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